Thank you for considering Herrick, Ltd. as your financial advisors. We would like to share with you some of our firm's operating procedures so that we will be better able to respond to your needs. If, at any time, you have questions or comments, please feel free to contact us.
Our Burlington office hours are 8:30 am to 5:00 pm (08:30h to 17:00h), Eastern Time, Mondays though Fridays. Summer hours are 8:00 am to 4:30 pm (08:00h to 16:30h). We normally would be closed for the following U.S. holidays: New Years Day (or nearest weekday if on a weekend); Memorial Day (last Monday in May); Independence Day (July 4 th or nearest weekday if on a weekend); Labor Day (first Monday in September); Thanksgiving (fourth Thursday in November and the Friday following); Christmas (December 25 th or nearest weekday if on a weekend). Typically, the office will also be closed around mid-day on December 24 th and 31 st .
If the office is closed, we do have voice-mail. As a practical matter, there is frequently someone in the office at other times, so please feel free to try to reach us. It is our goal that all telephone calls be returned by the end of the next business day, unless the individual is away for a period of days.
Our principals are Claude R. Schwesig and John D. Limanek. Both are licensed certified public accountants.
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We are committed to providing services to you as efficiently and effectively as possible. To achieve this, it is important that there be open lines of communication with our clients - that we be kept fully in the loop of significant decisions that could have an impact on tax or financial matters. We encourage discussion up front, rather than facing the possibility of correcting damage at a later date - or, worse, finding out that it is too late. Needless to say, if you have any questions, comments, suggestions, or criticisms, please share them with us.
Letters and Retainers
These are an opportunity to clarify what we expect from each other in terms of a business and professional relationship. If you ever have any questions about engagement letters, please contact us so we can explain and respond appropriately. Copies of the standard year-end tax preparation engagement letters can be reviewed or downloaded on our website.
In many business/financial planning activities and other major engagements, we will request a retainer based on the scope of your project. Once we accept your engagement, we become ethically obligated to render appropriate service - and that means we will spend a significant amount of resources for you. A retainer demonstrates your commitment to pay for what you ask us to do - and sometimes highlights the significance of the professional help being sought. To the extent not used, all retainer balances would be returned to the client at the end of an engagement.
We generally invoice for fees (and certain expenses when unusual in nature) after the completion of an engagement. For large or extended engagements, we may invoice on a monthly or periodic basis. Invoices are due upon receipt. As with any billing, it is our expectation that the invoices will be paid promptly, and we charge interest at 1% per month after 30 days.
Fees are based on numerous factors which interact with each other: amount of time spent on the engagement, type of expertise needed for different components of the engagement, how much risk and responsibility the work entails, time limitations imposed on us by others, level of professional training and experience of the individuals involved with the engagement, and the priority of the work to the client. We do not charge flat fees or contingency fees, nor do we accept commissions or similar payments from other professionals or product providers.
Full details about our location can be found by clicking here.
Being a refurbished historical structure in downtown Burlington, Vermont, our office building does not have a ramp access. If this might be a difficulty, please contact us and we will go to you in the Chittenden County area. Of course, visits to clients at distant locations need to be discussed as part of the overall engagement.
of Information and Documentation
Any original documents left with us as part of an engagement will be returned to clients at the end of an engagement or as soon afterwards as is practical. As part of our professional standards, we will make photocopies of all relevant and pertinent documents that may relate to the work performed. Such copies remain permanently with us as part of your file and will not be returned to you.
Many engagements involve the completion of projects so as to meet certain tax or legal filing deadlines. We will endeavor to meet those deadlines, but only if the information is provided to us in a complete and timely manner. For numerous technical and research reasons, many engagements cannot be wisely rushed to completion at the last minute. If information or data has not been received by us within a reasonable period of time before a relevant deadline, we cannot be held responsible if the engagement is not completed on time. Generally, the practical cut-off period is three to four weeks prior to the filing date.